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Full time Administrative Assistant


  • K.A. Recruiting, Inc.
  • 07/10/19
  • Durham, NC
  • 27708
  • Permanent
General Description of the Job Class Support the clinical and anatomic pathology laboratories on a daily basis with a wide variety of functionsand regularly required to resolve moderately complex (non-routine) administrative problemsindependently or with others. Tasks are typically diverse and advanced. Behavioral Expectations: -Model positive behavior-Demonstrate strong written and verbal communications skills necessary to facilitate positiveinteractions with co-workers, patients (and patient families), lab leadership and all laboratorycustomers.-Maintain a positive and professional attitude during stressful situations and periods of issuesresolution.-Adhere to alldepartmental policies and procedures. Duties and Responsibilities of this Level -Independently prepare more complex documentation, reports, charts, graphs, and spreadsheetsat designate intervals and as requested.-Coordinate special projects.-Support department events by assisting in making event arrangements ie catering-Develop advanced presentation materials.-Manage and prepare meeting minutes.-Respond to all customer inquiries and matters in a professional and positive manner-Prioritize and resolve inquiries (phone, e-mail, in person).-Prepare copies, scans, laminating and faxing as needed.-Prepare FEDex packages for send out.-Schedule and maintain calendar of appointments, meetings and travel itineraries, andcoordinate related arrangements.-Pick up, sort and distribute laboratory mail.-Collect, compile and analyze moderately complex data and information.-Handle and prepare pathology billing-Type dictation for pathologist assistants and pathologists using dictation equipment-Handle miscellaneous staff requests.-Manage slide, block, immune and recut requests-Manage and order office supplies for the laboratory.-Manage conference room bookings-Complete payroll edits (to include deviation sheets) in a detailed and timely manner-Submit reimbursements on line as required-Process the lab manager corporate card in a timely manner-Prepare Pathology and Surgical QI reports-Manage pathology on call schedule-Perform other related duties incidental to the work described herein. Shift Monday to Friday 50% Transcription / 50% Administrative Ref:OS -High school education or equivalent -Two years of administrative support experience of increasingvariety and/or complexity

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